Certainly! Here’s a detailed plan for SayPro Post-Competition Analysis, which focuses on gathering valuable feedback from participants and judges to evaluate the success of the essay competition and identify areas for improvement in future contests.
SayPro Post-Competition Analysis: Evaluation and Feedback Collection Plan
Objective
To assess the success of the competition, identify strengths and weaknesses, and gather insights from both participants and judges that will inform improvements for future SayPro essay competitions. This process ensures that each competition evolves to meet the needs of participants and the goals of SayPro.
1. Gathering Feedback from Participants
a. Post-Competition Participant Survey
- Purpose: To understand participants’ experiences, challenges, and overall satisfaction with the competition process.
- Survey Timing: Distribute the survey immediately after the winners are announced and prizes have been distributed.
- Distribution Channels: Send via email to all participants, and promote the survey on social media platforms.
- Incentives for Completion: Offer a small incentive (e.g., a chance to win a gift card or entry into future contests) to encourage survey participation.
Survey Content:
- Competition Experience:
- How easy was the registration process? (1-5 scale)
- How clear were the submission guidelines and instructions? (1-5 scale)
- How would you rate the overall user experience on the SayPro website during the competition? (1-5 scale)
- Did you experience any technical issues when submitting your essay? (Yes/No) If yes, please describe.
- Essay Topic and Themes:
- How relevant did you find the competition theme to your interests? (1-5 scale)
- Was the theme adequately explained, and did it inspire you to write? (Yes/No)
- Communication and Support:
- Did you feel adequately informed about the competition timeline? (1-5 scale)
- Were the instructions for submission clear and easy to follow? (Yes/No)
- How satisfied were you with the support channels (e.g., FAQs, email responses, etc.)? (1-5 scale)
- Overall Satisfaction:
- How would you rate your overall experience with SayPro’s essay competition? (1-5 scale)
- What did you enjoy most about the competition?
- What could we improve in future competitions?
- Future Participation:
- Would you participate in future SayPro competitions? (Yes/No)
- Would you recommend SayPro’s competitions to a friend? (Yes/No)
2. Gathering Feedback from Judges
a. Post-Judging Panel Survey
- Purpose: To evaluate the judges’ experience, identify any challenges they faced during the judging process, and assess whether the tools and resources provided were sufficient.
- Survey Timing: Distribute immediately after the judging phase, once all scores and feedback have been submitted.
- Distribution Channels: Send via email to all judges with a follow-up reminder if necessary.
Survey Content:
- Judging Experience:
- How clear were the judging guidelines and rubrics provided? (1-5 scale)
- Was the judging process manageable and not overly time-consuming? (Yes/No)
- Did you find the essays submitted to be of a high quality? (Yes/No)
- Was the platform you used for reviewing essays easy to navigate? (1-5 scale)
- Tools and Resources:
- How useful were the provided judging rubrics? (1-5 scale)
- Did you feel the rubric adequately covered all relevant aspects of the essays? (Yes/No)
- Was the level of communication (e.g., reminders, updates) between SayPro and judges satisfactory? (1-5 scale)
- Suggestions for Improvement:
- Were there any challenges you encountered during the judging process? If yes, please describe.
- What changes or improvements would you suggest for future judging processes?
- How could SayPro enhance the judging panel’s experience?
- Overall Satisfaction:
- How satisfied were you with your experience as a judge for SayPro? (1-5 scale)
- Would you be interested in judging future competitions? (Yes/No)
3. Analyzing Competition Metrics
a. Registration & Participation Data
- Metrics to Analyze:
- Number of total registrants and active participants
- Demographic breakdown (age, region, etc.)
- Comparison to previous competitions (if applicable)
- Time of submission (e.g., were most submissions made closer to the deadline?)
- Tools: Google Analytics, registration platform (e.g., Typeform, Google Forms, etc.), and data tracking tools.
b. Submission Quality & Volume
- Metrics to Analyze:
- Total number of submissions versus registrations
- Number of disqualified submissions (e.g., late entries, plagiarism, format issues)
- Top-performing essays (based on average scores or judges’ feedback)
- Tools: Google Sheets, Airtable, or any project management tool where essays were tracked.
c. Social Media and Website Engagement
- Metrics to Analyze:
- Social media reach and engagement (likes, shares, comments, hashtags, etc.)
- Website traffic (views on contest page, bounce rates, etc.)
- Email open rates and click-through rates for promotional content
- Tools: Social media analytics tools (e.g., Meta Insights, Twitter Analytics), Google Analytics for website data.
4. Compilation of Findings
a. Analyze Feedback Trends
- After collecting feedback from participants, judges, and metrics, analyze common trends:
- Positive insights (e.g., ease of registration, inspiring themes, strong essay quality)
- Areas for improvement (e.g., technical difficulties, unclear guidelines, judging process)
- Create a Post-Competition Report that includes:
- An executive summary of feedback
- Key findings and takeaways
- Specific areas for improvement (based on survey data)
- Recommendations for future competition rounds
b. Presentation of Results
- Share the analysis with key stakeholders:
- Internal SayPro team (to help improve processes)
- Sponsors (if relevant) with data on reach and impact
- Judges and participants (with a summary of overall feedback and future plans)
5. Implementing Improvements for Future Competitions
a. Refine Process Based on Feedback
- Use insights from the analysis to refine:
- Registration and submission procedures (e.g., better guidance or simpler forms)
- Communication channels (more proactive updates, clearer guidelines)
- Judging process (more time for judging, improved rubrics)
b. Enhance Participant Engagement
- Consider adjusting the competition format or providing more interactive elements (e.g., webinars, live sessions) to engage participants even more.
c. Test New Tools or Platforms
- If technical issues arose, explore alternative platforms or tools for smoother competition management.
6. Follow-Up Actions
- Publicize Results: Use the findings from the post-competition survey to create a detailed and transparent report, which can be shared on SayPro’s website and social media to show how feedback is used to improve future events.
- Set Actionable Goals: Establish clear, actionable goals for the next competition based on the feedback received (e.g., improve submission platform, provide more timely updates, etc.).
Tools & Platforms for Post-Competition Analysis
| Tool | Purpose |
|---|---|
| Google Forms / SurveyMonkey | Collect participant and judge feedback |
| Google Sheets / Airtable | Track and analyze data (registrations, submissions, etc.) |
| Google Analytics | Website traffic and engagement tracking |
| Meta Insights / Twitter Analytics | Social media performance analysis |
| Zoom / Google Meet | Post-competition review meetings with team and stakeholders |
Would you like a sample survey template or a more specific breakdown of any part of the analysis process? Let me know if you’d like to explore any of these in more detail!