Author: Ntshuxeko Previous Shihangu

SayPro Event Timeline & Resource Allocation Chart

Here’s a detailed SayPro Event Timeline & Resource Allocation Chart template designed to help school coordinators plan, schedule, and allocate resources effectively for high school events under the SCSPR-27 programme:

📅 SayPro Event Timeline & Resource Allocation Chart

Event Name: ___________________________
Event Date(s): ___________________________
School: ___________________________
Coordinator: ___________________________

🗓️ Event Timeline

Phase/Date	Activity/Task	Responsible Person	Status
Preparation (e.g., 8 weeks before)	Draft event proposal	Coordinator	☐ Pending ☐ In Progress ☐ Complete
Preparation	Secure venue and permits	Coordinator / Admin	☐ Pending ☐ In Progress ☐ Complete
Preparation	Identify and contact sponsors	Partnerships Officer	☐ Pending ☐ In Progress ☐ Complete
Preparation	Develop marketing materials	Communications Team	☐ Pending ☐ In Progress ☐ Complete
Development (e.g., 4 weeks before)	Finalize programme schedule	Event Team	☐ Pending ☐ In Progress ☐ Complete
Development	Conduct risk assessment	Safety Officer	☐ Pending ☐ In Progress ☐ Complete
Development	Confirm volunteers and staff	Volunteer Coordinator	☐ Pending ☐ In Progress ☐ Complete
Execution (Day of event)	Set up venue and equipment	Logistics Team	☐ Pending ☐ In Progress ☐ Complete
Execution	Event launch and coordination	Event Coordinator	☐ Pending ☐ In Progress ☐ Complete
Execution	Media capture (photos/videos)	Media Team	☐ Pending ☐ In Progress ☐ Complete
Post-Event (Within 1 week)	Collect feedback and surveys	M&E Team	☐ Pending ☐ In Progress ☐ Complete
Post-Event	Submit M&E report and media portfolio	Coordinator	☐ Pending ☐ In Progress ☐ Complete

📦 Resource Allocation

Resource Type	Description	Quantity Needed	Assigned To	Status
Venue	School auditorium	1	Coordinator	☐ Booked ☐ Pending
Equipment	Sound system & microphones	2 sets	Logistics Team	☐ Available ☐ Pending
Materials	Event programmes & brochures	300 copies	Communications	☐ Printed ☐ Pending
Staff/Volunteers	Event ushers	10	Volunteer Coordinator	☐ Confirmed ☐ Pending
Sponsorship	Refreshments	–	Sponsor ABC Corp	☐ Confirmed ☐ Pending
Safety	First aid kits	2	Safety Officer	☐ Available ☐ Pending

🖊️ Sign-Off

Event Coordinator: _________________________
Date: _________________________

26/05/2025

SayPro Safety & Child Protection Event Checklist

Here is the SayPro Safety & Child Protection Event Checklist, designed to ensure that all high school events under the SCSPR-27 Programme uphold the highest standards of safety, ethical compliance, and child protection:

✅ SayPro Safety & Child Protection Event Checklist

For Use in Planning and Executing High School Events – SCSPR-27 Programme
Department: SayPro High Schools/Secondary School Strategic Partnerships Office
Version: 2025.1

🧒🏽 1. Child Protection Protocols

Requirement	Completed (✔/✘)	Notes / Comments
All staff and volunteers cleared through child protection screening (e.g., background checks)
Child safeguarding training conducted for event coordinators and adult participants
Code of conduct distributed to all adults interacting with learners
Clearly marked and supervised child-friendly zones
Emergency contact details for all student participants collected and stored securely
Consent forms signed by parent/guardian for all underage participants

🛡️ 2. Safety Planning & Emergency Preparedness

Requirement	Completed (✔/✘)	Notes / Comments
Venue safety inspection completed prior to event
First aid station identified and staffed
Evacuation plan developed and communicated
On-site security/monitoring personnel briefed
Weather contingency plan (for outdoor events) in place
Hazardous equipment (if any) stored and monitored

📢 3. Communication & Supervision

Requirement	Completed (✔/✘)	Notes / Comments
Student-to-adult supervision ratio meets required standard (e.g., 10:1)
All supervisors and staff have visible ID or uniforms
Learners briefed on behavioral expectations and safety rules
Lost-child procedure established and communicated
Public announcement system tested and available

🧾 4. Documentation & Compliance

Requirement	Completed (✔/✘)	Notes / Comments
Event Risk Assessment Form completed and submitted to SayPro
Child Protection Agreement signed by all participating adults
Copies of insurance coverage or indemnity available
Media release consent forms collected for all students appearing in photos/videos
Incident logbook available at the event site

📍 5. Post-Event Review

Requirement	Completed (✔/✘)	Notes / Comments
Any incidents or safety concerns logged and reported to SayPro
Feedback from learners and adults collected regarding safety and comfort
Safety outcomes documented in post-event M&E report

🖊️ Sign-Off & Confirmation

Event Title: ___________________________________________
School Name: ___________________________________________
Coordinator Name & Signature: ___________________________
Date: ___________________

SayPro Safety Officer (if applicable): _______________________

26/05/2025

SayPro Community Stakeholder Engagement Form

Here is the SayPro Community Stakeholder Engagement Form, designed to standardize how schools and coordinators document consultation and involvement of local stakeholders in high school events under the SCSPR-27 programme.

📄 SayPro Community Stakeholder Engagement Form

SCSPR-27 High School Events Support Programme
Facilitated by: SayPro High Schools/Secondary School Strategic Partnerships Office
Version: 2025.1

🏫 1. School Information

School Name: ___________________________________________
Event Title: _____________________________________________
Event Date(s): ___________________________________________
Event Coordinator Name: _________________________________
Coordinator Contact (Email/Phone): ________________________

🤝 2. Stakeholder Group Consulted

Stakeholder Type (✔)	Name of Stakeholder / Organization	Contact Person	Role in Event
☐ Parent Body
☐ School Governing Body (SGB)
☐ Local Municipality
☐ Local NGO / CBO
☐ Local Business
☐ Community Leaders
☐ Religious Institution
☐ Other: ____________

🗣️ 3. Consultation Summary

Date of Engagement: _________________________________
Engagement Format (tick):
☐ Meeting (in-person)
☐ Virtual Session
☐ Written Correspondence
☐ Public Notice / Letter Drop
☐ Other: ___________________
Topics Discussed:
☐ Event Objectives
☐ Community Involvement
☐ Safety & Risk Management
☐ Student Participation
☐ Sponsorship/Donations
☐ Venue or Logistics Support
☐ Media/Branding
☐ Feedback or Concerns
Key Comments or Decisions from Stakeholders:

📋 4. Follow-up Actions & Responsibilities

Action Item	Responsible Person	Due Date	Status

✅ 5. Confirmation & Submission

I confirm that the information in this form is accurate and that relevant stakeholders have been meaningfully engaged.

Coordinator Signature: ______________________
Date: ______________________

SayPro Events Officer (Reviewer): ______________________
Date Received: ______________________

📎 Attach Supporting Documents (optional)

☐ Attendance Register
☐ Meeting Minutes
☐ Letters or Emails
☐ Community Endorsement Letters

26/05/2025

SayPro High School Event Sponsor Prospectus Template

Here is a detailed SayPro High School Event Sponsor Prospectus Template that can be customized for any school event under the SCSPR-27 Programme. This template helps present professional, structured sponsorship opportunities to potential partners through SayPro’s platform.

📘 SayPro High School Event Sponsor Prospectus Template

[Insert School Logo]
[Insert SayPro Logo]
SCSPR-27 SayPro School Events Sponsorship Prospectus

📌 1. Event Overview

Event Title:

e.g., “Future Leaders STEM Expo 2025”

Date & Time:

e.g., 14 August 2025, 09:00–16:00

Venue:

e.g., Central High School Sports Grounds, Cape Town

Event Type:

Career Day, Sports Tournament, Debate Showcase, STEM Expo, etc.

Expected Attendance:

e.g., 500+ learners, teachers, parents, and local media

Hosted By:

[Insert School Name] in partnership with SayPro Strategic Partnerships Office

🎯 2. Event Purpose & Goals

Provide a clear, compelling description of the event’s objective and its educational or developmental impact.

Examples:

Promote STEM education through interactive exhibits and industry panels
Encourage student leadership and teamwork through interschool competitions
Celebrate cultural heritage and diversity with performances and community engagement

🤝 3. Partnership Opportunities

Tier	Contribution	Benefits
Platinum Sponsor	R50,000+	Naming rights, banner placement, media mentions, keynote slot
Gold Sponsor	R25,000	Logo on event material, booth/table, social media spotlight
Silver Sponsor	R10,000	Logo on programme, mention during ceremony
In-Kind Sponsor	Varies	Acknowledgment, signage display for donated goods/services

📎 Custom sponsorship packages available upon request

🌐 4. Sponsor Benefits

Direct access to youth, educators, and community leaders
Enhanced brand visibility in schools and digital platforms
CSR alignment with education and youth development
Featured in SayPro’s Digital Event Media Portfolio
Post-event impact and media coverage report

🧩 5. How Sponsorship Funds Will Be Used

Event logistics (e.g., tents, sound, security)
Student kits & materials (e.g., T-shirts, stationery)
Awards & certificates
Transport and hospitality for speakers or judges
Marketing and media outreach

📋 6. Past Events Snapshot (Optional)

Include photos, quick stats, or sponsor testimonials from previous SayPro-supported events

📝 7. Commitment Form (To Be Returned)

Sponsor/Company Name: ___________________________

Contact Person: ___________________________

Sponsorship Tier/Type: ___________________________

Amount/Value (ZAR): ___________________________

Date of Commitment: ___________________________

Signature & Stamp: ___________________________

📩 8. Contact & Next Steps

For sponsorship inquiries, please contact:
[Event Coordinator Name]
📧 Email: [name]@saypro.online
📞 Phone: [Insert contact]
🌐 Website: [www.saypro.online/events]

26/05/2025

SayPro Event Planning & Execution Framework

Here is a comprehensive SayPro Event Planning & Execution Framework designed for use under the SCSPR-27 Programme to standardize, streamline, and support high school event implementation across all SayPro-affiliated schools:

✅ SayPro Event Planning & Execution Framework

Empowering Schools to Deliver High-Impact Events Through Structured Support & Strategic Partnerships

🎯 Framework Objectives

Ensure consistency, quality, and accountability in school events
Provide a step-by-step structure for planning, execution, monitoring, and evaluation
Support schools with tools, templates, and training under the SayPro SCSPR-27 Event Support Programme
Strengthen partnerships between schools, sponsors, communities, and education departments

🧱 Framework Structure

Phase	Focus Area	Key Actions	Tools & Resources
1. Preparation	Event Strategy & Planning	– Define objectives & event type- Assign roles (school, SayPro, partners)- Draft initial proposal	✅ Event Proposal Template✅ SayPro Planning Interface
2. Development	Sponsorship & Logistics	– Secure venue, logistics & permissions- Engage sponsors via matchmaking- Finalize programme & branding	✅ Budget Template✅ Sponsorship Agreement✅ Event Checklist
3. Compliance	Risk, Safety & Inclusivity	– Conduct risk assessment- Ensure student consent & insurance- Comply with ethical and legal standards	✅ Event Safety & Risk Form✅ Participation Consent Forms
4. Execution	Event Delivery	– Implement event plan- Ensure live monitoring- Capture media & participation data	✅ SayPro Event Logbook✅ Media Capture Guide
5. Evaluation	Impact Measurement	– Collect post-event data- Submit M&E Report- Gather stakeholder feedback	✅ M&E Report Template✅ Feedback Survey Tool
6. Reporting	Accountability & Learning	– Archive photos, videos, reports- Share lessons learned- Contribute to best-practices guide	✅ Digital Portfolio Upload✅ Reporting Dashboard

🔄 Core Roles & Responsibilities

Role	Responsibility
School Coordinator	Leads event planning, liaises with SayPro, ensures compliance
SayPro High School Events Officer	Provides tools, templates, training, and coordination support
Strategic Partnerships Officer	Facilitates sponsor engagement and partnership alignment
Advice Desk (SCDR)	Monitors implementation, collects reports, and supports evaluation
Development Royalty Team	Oversees digital systems, quality control, and strategic learning

🛠️ Integrated SayPro Tools

📄 SayPro Proposal & Budget Interface
🔐 SayPro Risk Management Module
🤝 SayPro Partnership Matchmaking System
📷 SayPro Event Media Portfolio Uploader
📊 SayPro M&E & Reporting Dashboard

📦 Framework Outputs

✅ High-quality, compliant school events
✅ Active sponsor and stakeholder participation
✅ Standardized event data and impact reports
✅ Contributions to SayPro’s Best-Practices Knowledge Base

26/05/2025

SayPro Publish a digital best-practices guide for high school event planning.

Here’s a structured plan and detailed outline for SayPro to publish a digital best-practices guide for high school event planning, aligned with the SCSPR-27 Event Support Programme:

✅ SayPro Digital Guide: High School Event Planning Best Practices

🎯 Objective:

To develop and publish a comprehensive, user-friendly Digital Best-Practices Guide that empowers school coordinators and partners to plan, execute, and evaluate high-impact school events using SayPro’s systems and tools.

🛠️ Development & Publication Plan

Step	Action	Responsible Team	Timeline
1	Outline structure & content pillars	SayPro Advice Desk (SCDR)	Week 1
2	Draft sections with input from schools & partners	Strategic Partnerships Royalty + Event Officers	Week 2
3	Review and edit full document	SayPro Editorial Team	Week 3
4	Design interactive digital version	SayPro Design Studio	Week 4
5	Publish on SayPro Website & Portal	SayPro Web Team	Week 5
6	Distribute to schools and stakeholders	Communications & Outreach	Week 5–6

📘 Digital Guide – Suggested Structure

📖 Section 1: Introduction

About SayPro & SCSPR-27
Purpose of the Guide
Who Should Use This Guide

🗂️ Section 2: Event Planning Foundations

Types of Events (e.g., Sports Day, Career Fair, STEM Expo)
Event Goals & Alignment with School Strategy
Roles of School Coordinators & SayPro Support

🧰 Section 3: Planning Tools & Templates

Event Proposal Template
Budget Planning Tool
Task Timeline Planner
Venue & Logistics Checklist

🤝 Section 4: Stakeholder Engagement

Working with Local Partners & Sponsors
Ethical Sponsorship Guide
Communication & Branding Guidelines

🔐 Section 5: Safety, Risk & Compliance

Risk Assessment Template
Safety Protocols for Large Events
Student Participation & Consent

📊 Section 6: Monitoring, Reporting & Evaluation

Post-Event Reporting Checklist
M&E Template (with indicators)
Feedback Survey Design
Digital Portfolio Submission Tips

🌍 Section 7: SayPro Digital Tools Overview

Planning Interface Walkthrough
Matchmaking Platform Guide
Event Logbook Usage
Uploading Reports & Media

🏅 Section 8: Case Studies & Best Practices

Profiles of 3 Successful Events
Quotes from Coordinators & Students
Lessons Learned & Recommendations

💻 Publication Details

Format: Interactive PDF + Embedded Web Version
Access: Available via SayPro Website (Public) + SayPro Portal (Coordinator Dashboard)
Design Features:
- Searchable sections
- Clickable templates & download links
- Embedded media examples
- Contact form for feedback

📦 Outputs

✅ Published Best-Practices Guide
✅ Announcement email to all school coordinators
✅ Featured on SayPro Portal & Social Media
✅ Integrated into onboarding toolkit

26/05/2025

SayPro Facilitate 3 sponsorship engagements through SayPro’s partnership matchmaking platform.

Here’s a detailed plan and structure for SayPro to facilitate 3 sponsorship engagements using the SayPro Partnership Matchmaking Platform under the SCSPR-27 Programme:

✅ SayPro Plan: Facilitate 3 Sponsorship Engagements via Matchmaking Platform

🎯 Objective:

To successfully connect 3 school events with sponsors using SayPro’s virtual Partnership Matchmaking Platform, fostering strategic alignment, shared value, and sustainable collaboration.

🛠️ Step-by-Step Facilitation Plan

Step	Action	Responsible Unit	Timeline
1	Identify 3 event proposals requiring sponsorship	SayPro Events Coordination Office	Week 1
2	Prepare sponsor-ready pitch decks & budgets	School Coordinators + SCDR	Week 1–2
3	Upload opportunities to SayPro Matchmaking Platform	SayPro Sponsorship Officer	Week 2
4	Match proposals with relevant sponsors	SayPro Strategic Partnerships Royalty	Week 2–3
5	Host virtual sponsor-school meetings	SayPro Events Desk	Week 3
6	Finalize sponsorship agreements	Legal & Partnership Teams	Week 4
7	Record and report engagements in Events Logbook	Advice Desk (SCDR)	Week 5

🔎 Sponsorship Matchmaking Platform Inputs

For each engagement, SayPro will facilitate the following:

📄 Event Proposal & Justification Document
🎯 Target Audience & Impact Metrics
💰 Budget & Sponsorship Package Tiers
🎥 Media/Brand Visibility Opportunities
✅ Partnership Agreement Draft (customizable)

🤝 Sample Sponsorship Engagement Tracker

Event Type	Host School	Sponsor Name	Engagement Status	Notes
Career Day	Central Springs Secondary	FutureTech Careers SA	✅ Confirmed	Tech booth + branded materials
STEM Expo	Lakeside Technical School	GreenEnergy Africa	✅ In Progress	Proposal submitted
Cultural Showcase	Maplewood Comprehensive	Heritage Media Group	✅ Confirmed	Sponsored awards + T-shirts

📋 Sponsorship Deliverables Checklist

✅ Signed Sponsorship Agreement
✅ Branding Integration Plan
✅ Sponsor Contact & Partnership Log
✅ Media Exposure Report (Post-Event)
✅ Feedback from Sponsor & School

📦 Final Outputs

3 completed sponsor-school event matches
All data logged in SayPro Partnership Registry
Events documented in SayPro Digital Portfolio
Sponsorship satisfaction feedback captured for evaluation

26/05/2025

SayPro Organize 2 online stakeholder consultation sessions on improving school event strategy.

Here is a detailed plan and structure for SayPro to organize 2 online stakeholder consultation sessions aimed at improving the School Event Strategy under the SCSPR-27 programme:

✅ SayPro Plan: 2 Online Stakeholder Consultation Sessions

🎯 Objective:

To engage key stakeholders—school leaders, coordinators, education officials, sponsors, and community partners—in structured online consultations to gather input on enhancing SayPro’s high school event strategy.

🛠️ Step-by-Step Action Plan

Step	Task	Responsible Unit	Timeline
1	Define session goals & themes	SayPro Strategic Partnerships Office	Week 1
2	Identify and invite stakeholders	SayPro High Schools Events Office	Week 1–2
3	Schedule sessions via SayPro Portal	Events Desk	Week 2
4	Prepare agenda, facilitator, and tools	Development Royalty Team	Week 2–3
5	Host consultation sessions	Assigned Facilitator	Week 3–4
6	Document feedback & action points	SayPro Advice Desk (SCDR)	Week 4–5
7	Submit summary reports to Executive Head	Events Monitoring Team	Week 5

💻 Session Overview

🗓️ Session 1: Enhancing School Event Planning & Execution

Date: TBD (e.g., 2025-06-15)
Platform: SayPro Virtual Room / Zoom
Audience: School Coordinators, Teachers, Regional Officers
Key Topics:
- Streamlining proposal submission
- Training gaps & resource needs
- Event safety & inclusivity
- Student-led innovation in events

🗓️ Session 2: Partnerships & Impact Measurement in School Events

Date: TBD (e.g., 2025-06-22)
Platform: SayPro Virtual Room / Zoom
Audience: Sponsors, Education Departments, Local Partners
Key Topics:
- Strengthening sponsor-school collaboration
- Data-driven impact evaluation
- Sustainability of school events
- Feedback loop into SayPro strategy

📋 Session Agenda (Sample)

Time	Activity
10:00 – 10:10	Welcome & Introduction (SayPro Facilitator)
10:10 – 10:30	Presentation: Overview of SCSPR-27 Events
10:30 – 11:00	Breakout Rooms – Thematic Discussions
11:00 – 11:20	Group Report-Back
11:20 – 11:40	Open Floor Feedback
11:40 – 12:00	Summary & Next Steps

📄 Outputs & Deliverables

✅ Invitations & Attendance List
✅ Session Recording & Chat Logs
✅ Stakeholder Feedback Summary
✅ Consolidated Action Plan Report
✅ Submission to SayPro Executive Office

26/05/2025

SayPro Collect and submit 5 event impact reports through SayPro’s M&E framework.

Here’s a structured plan and template overview to help SayPro collect and submit 5 event impact reports using the SayPro Monitoring & Evaluation (M&E) Framework under the SCSPR-27 Event Support Programme:

✅ SayPro Impact Reporting Plan: Submission of 5 Event M&E Reports

🎯 Objective:

To collect and formally submit five (5) comprehensive Event Impact Reports using SayPro’s standardized M&E reporting tools, ensuring consistent measurement of outcomes, challenges, and recommendations.

🛠️ Step-by-Step Workflow

Step	Action	Responsible Party	Tool/Document
1	Select 5 completed events	SayPro Strategic Partnerships Coordinator	Event Tracker
2	Notify school coordinators to begin post-event reporting	SayPro Events Desk	Email + Portal Notification
3	Provide M&E Toolkit and guide	SayPro Advice Desk (SCDR)	M&E Report Template + Survey Tools
4	Collect completed M&E Reports	School Coordinators	Upload to SayPro Portal
5	Review and verify data	SayPro Monitoring Team	Internal QA Checklist
6	Submit reports to SayPro Head Office	Strategic Partnerships Royalty	Digital Submission via Portal

📋 Event Impact Report Components (M&E Framework)

Each report must include:

Executive Summary
Event Overview
Stated Objectives vs Outcomes
Participant Data (Attendance, Gender, Role)
Key Activities & Outputs
Challenges Faced & Mitigations
Success Indicators & Testimonials
Photo/Video Documentation Reference
Stakeholder Feedback Summary
Recommendations for Future Events

📝 Sample M&E Submission Tracker

Event Name	Host School	Report Status	Submission Date	Verified By	Upload Link
Sports Day	Horizon High School	✅ Submitted	2025-06-18	M. Dlamini (SayPro)	[Drive Link]
Career Day	Central Springs Secondary	✅ Submitted	2025-07-04	R. Patel (SayPro)	[Drive Link]
Cultural Show	Maplewood Comprehensive	✅ Submitted	2025-07-25	L. Ntuli (SayPro)	[Drive Link]
Debate Competition	Neftalopolis High	✅ Submitted	2025-08-13	T. Khumalo (SayPro)	[Drive Link]
STEM Expo	Lakeside Technical School	✅ Submitted	2025-08-28	B. Mokoena (SayPro)	[Drive Link]

📦 Outputs for Reporting Phase

✅ 5 Completed M&E Reports
✅ Archived on SayPro Portal
✅ Stakeholder Feedback Summary Report
✅ Event Media Portfolios Linked
✅ Summary Report to Executive Head – Strategic Partnerships Royalty

26/05/2025

SayPro Support planning and execution of at least 5 major school events (sports, career days, cultural shows, debates, STEM expos).

Certainly! Here’s a structured action framework for SayPro to support the planning and execution of at least 5 major school events under the SCSPR-27 Event Support Programme:

✅ SayPro Support Plan: Execution of 5 Major School Events

🎯 Goal:

Support the planning, coordination, and delivery of at least five (5) impactful high school events in partnership with SayPro-registered schools.

🛠️ Event Types to be Covered:

Sports Day
Career Guidance & College Prep Fair
Cultural Show / Heritage Celebration
Debate & Public Speaking Competition
STEM Expo (Science, Technology, Engineering, Mathematics)

📅 Step-by-Step Execution Timeline

Phase	Action	Timeline	Responsible Unit
1. Planning	Identify 5 schools & assign event types	Week 1–2	SCSPR-27 Coordination Desk
2. Coordination	Meet with coordinators via SayPro Portal	Week 2–3	SayPro High School Events Office
3. Proposal & Budgeting	Guide schools through SayPro Event Proposal Tool	Week 3–4	Development Royalty Team
4. Partnership	Match events with sponsors & local stakeholders	Week 4–5	SayPro Strategic Partnerships Royalty
5. Execution	Host events with support from SayPro toolkit & media team	Week 5–8	School & Regional Officers
6. Evaluation	Collect reports, media, and surveys	Week 9–10	SayPro Advice Desk (SCDR)

📋 School Event Support Package Includes:

Digital Planning Template & Budget Tool
Training on Event Safety & Participation Standards
Access to SayPro’s Online Reporting Dashboard
Branding & Promotional Materials
Volunteer & Media Coordination Guidelines
Sponsor Matching & Ethics Training
Event Evaluation Forms & Logbook Templates

📝 Sample School Event Tracker

Event Type	Host School	Date	SayPro Officer	Status	Notes
Sports Day	Horizon High School	2025-06-15	Ms. L. Thabile	Planning	Field setup pending
Career Day	Central Springs Secondary	2025-07-03	Mr. D. Zulu	Confirmed	Sponsored by XYZ Careers Group
Cultural Show	Maplewood Comprehensive	2025-07-22	Ms. R. Mofokeng	Scheduled	Collaboration with local artists
Debate Competition	Neftalopolis High	2025-08-10	Ms. S. Nkosi	Planning	Judges needed
STEM Expo	Lakeside Technical School	2025-08-25	Mr. B. Maluleke	Proposed	Venue review scheduled

📦 Key Deliverables for Each Event

✅ Approved Event Proposal
✅ Partner/Sponsor Agreement
✅ SayPro Event Safety Form
✅ Digital Portfolio (Photos/Videos)
✅ Post-Event M&E Report
✅ Feedback & Participation Summary

26/05/2025