🖥️📍 SayPro Presentation Format: Online or In-Person Based on Participant Preference
🎯 Purpose
To ensure maximum accessibility, inclusivity, and convenience for all SayPro participants and professionals, SayPro offers a hybrid presentation model—allowing individuals to present their innovation, research, or development proposal either online or in person, based on their personal availability, location, and preference.
This flexibility supports broader participation across geographic, financial, and professional constraints.
🧭 1. Format Options Explained
✅ Option 1: In-Person Presentation
- Where? Local SayPro offices, partner hubs, innovation centres, or scheduled regional events.
- For Whom?
- Participants who prefer face-to-face engagement.
- Those who wish to demonstrate a physical prototype live.
- Ideal for participants located near SayPro facilities or events.
- Support Provided:
- Venue setup (projector, seating, materials).
- On-site SayPro coordinators and assessors.
- Physical display areas for prototypes, posters, and models.
✅ Option 2: Online Presentation
- Where? Conducted via Zoom, Microsoft Teams, SayPro Digital Portal, or other approved virtual platforms.
- For Whom?
- Remote participants, including those in rural or international locations.
- Participants with limited mobility, travel restrictions, or busy schedules.
- Those presenting digital innovations or virtual prototypes.
- Support Provided:
- Technical assistance (pre-meeting testing, screen sharing, video submission).
- SayPro digital moderator assigned to host and manage the session.
- Option to upload a pre-recorded pitch if live presentation is not possible.
📋 2. Scheduling and Booking Process
| Step | Description |
|---|---|
| Step 1: Submission Confirmation | Once the proposal or innovation is approved for pitching, the participant is contacted by SayPro. |
| Step 2: Presentation Preference Form | Participant completes a Presentation Format Preference Form to choose between online or in-person delivery. |
| Step 3: Date & Time Coordination | A mutually suitable date and time are scheduled in consultation with SayPro staff. |
| Step 4: Format-Specific Preparation | Participants receive tailored preparation guidelines depending on their chosen format. |
| Step 5: Presentation Delivery | The session is conducted as scheduled with SayPro staff and assessors present (virtually or physically). |
🧰 3. Required Materials for Both Formats
Regardless of the presentation format, participants must prepare and submit the following:
| Required Item | Format |
|---|---|
| Pitch Script or Summary | PDF or printed for in-person; digital upload for online |
| Pitch Deck (slides) | PowerPoint or Google Slides |
| Prototype or Demo | Physical item for in-person; video or 3D model for online |
| Supporting Docs | Budget, impact statement, technical design |
| Feedback Form (post-presentation) | Completed electronically or in person |
🎙️ 4. Presentation Guidelines and Duration
| Segment | Duration | Description |
|---|---|---|
| Introduction | 2 minutes | State your name, background, and innovation summary. |
| Problem & Solution | 3 minutes | Explain the issue and how your innovation addresses it. |
| Demo or Explanation | 3–5 minutes | Show prototype or walk through design. |
| Impact & Scalability | 2 minutes | Show potential social, economic, or environmental benefit. |
| Q&A | 5–10 minutes | Answer questions from SayPro assessors or audience. |
Total time: 10–15 minutes (pitch) + Q&A
🛡️ 5. Accessibility & Equity Considerations
- SayPro ensures language support, assistive technology compatibility, and internet/data subsidies for disadvantaged or rural participants (upon request).
- All in-person venues are physically accessible and comply with safety and inclusion standards.
- Recorded sessions are archived for transparency and follow-up.
🌍 6. Global and Community Reach
This flexible presentation format allows:
- Global participation in SayPro innovation programs.
- Equal opportunity for participants from under-resourced regions or developing communities.
- Increased innovation exposure across SayPro offices, partners, funders, and community networks.
📞 7. SayPro Support and Contact
Participants may contact:
- 📧 presentation@saypro.org for scheduling
- ☎️ SayPro Support Hotline for venue/location or digital platform help
- 🌐 SayPro Portal for uploading materials and joining live sessions
🧩 Conclusion
By offering both online and in-person options, SayPro ensures that innovation and research can be shared effectively and inclusively, regardless of geography or circumstances. This hybrid model reflects SayPro’s commitment to accessibility, empowerment, and global collaboration.
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