🎤 SayPro Finalist Presentation Showcase
📌 Stage: Finalists Present Their Projects Live
Format: Virtual, In-Person, or Hybrid (depending on region and logistics)
Audience: Public, judges, potential funders, SayPro officials, media, and invited partners
Hosted by: SayPro Professionals Office
🎯 Purpose of the Finalist Showcase Event
The SayPro Finalist Presentation Event is the climax of the competition. Its goals are to:
- Provide a professional platform for innovators to pitch their solutions
- Allow judges to assess communication, confidence, and clarity live
- Facilitate real-time interaction with potential supporters, partners, and mentors
- Celebrate innovation and inspire public awareness
- Recognize and certify outstanding professionals who use science to drive change
🗓️ Event Timing & Duration
- 📅 Date: 5 October 2025
- ⏰ Duration: Half-day or full-day event depending on number of finalists
- 📍 Venue:
- Virtual: SayPro Zoom/Webinar platform with livestream on YouTube/Facebook
- In-person (optional): Regional SayPro Hub or partner venue (e.g., Pretoria, Nairobi, Lagos)
- 🪑 Audience Size: 100–500 (including online participants)
🧑💼 Who Presents?
Finalists selected during the judging period — typically 10–20 projects — are invited to present. Each finalist must designate:
- A lead presenter (primary spokesperson)
- Optional: A technical representative for Q&A
- Optional: A community member or end user to support impact stories
🎤 Presentation Format & Guidelines
Each finalist is given:
| Segment | Duration |
|---|---|
| 🧠 Live Pitch | 5 minutes |
| ❓ Q&A with Panel | 5 minutes |
| 🎬 Visual Demo (optional) | 2 minutes |
Total time per finalist: 12 minutes max
Presenters must:
- Be present live (or recorded if approved in advance)
- Use slides or visuals (PowerPoint, PDF, or Canva)
- Demonstrate knowledge of their proposal, prototype, and research
- Highlight key metrics: problem, method, innovation, impact, and scale potential
Presentations may be delivered in English or local language (with translation support if needed).
📋 What Finalists Should Submit Before the Event
By 30 September 2025, each finalist must upload:
- 🖥️ Final Slide Deck (PowerPoint or PDF, max 10 slides)
- 🎥 Optional Video Demo or prototype walkthrough
- 📝 One-page Project Summary (for audience handouts/digital profiles)
- 📸 Presenter Bio & Photo (for SayPro website and press kit)
- 📅 Rehearsal Session Availability
💬 Audience Engagement Features (Virtual Format)
- Live chat box with moderated Q&A
- Reaction emojis and voting buttons
- Interactive polls for audience favorite
- Real-time score feedback from judges (visible to audience)
- Breakout sessions for post-pitch networking
🏆 Judging During Presentations
Judges will score the presentation performance using the following:
| Criteria | Description | Weight |
|---|---|---|
| Communication Clarity | Clear articulation of idea and outcomes | 25% |
| Visual Quality & Data Presentation | Effective use of visuals, metrics, and storytelling | 25% |
| Confidence & Authenticity | Speaker presence, ownership of the solution | 20% |
| Response to Questions | Depth and relevance of answers during Q&A | 15% |
| Audience Engagement (optional) | Votes or feedback from attendees | 15% |
Judging results from live presentations are combined with the proposal review scores to determine final winners.
🎉 Recognition and Award Segment
At the end of the showcase:
- 🏅 Top 3–5 Winners and Runners-up are announced
- 🎖️ Certificates of Excellence are awarded to all finalists
- 🧾 Select projects receive:
- SayPro endorsement
- Mentorship invitation
- Inclusion in SayPro’s 2025 Innovation Report
- Opportunity to be featured at the SayPro Annual Summit
- Access to funding channels or partnerships
All participants also receive a digital badge and SayPro Certificate of Participation.
📣 Media and Publicity
- Event is recorded and published on SayPro’s YouTube channel
- Finalist profiles and stories are published on SayPro’s Knowledge Hub
- Press releases are distributed to local and regional media
- Social media promotion using: #SayProFinalists, #ScienceToSolutions, #SayProInnovates
📞 Technical and Presentation Support
SayPro provides:
- 📅 Rehearsal slots (2–3 days before the event)
- 🧑💻 Tech checks for audio, video, and slide compatibility
- 💬 One-on-one coaching for presenters (optional)
- 📝 Sample presentation template
- 📢 Promotion graphics for each finalist (e.g., “Meet the Finalist” banners)
✅ Summary Checklist for Finalists
| Item | Due Date |
|---|---|
| Slide Deck | 30 Sept 2025 |
| Pitch Video or Demo (optional) | 30 Sept 2025 |
| Project Summary + Bio + Photo | 30 Sept 2025 |
| Attend Rehearsal | 1–3 Oct 2025 |
| Present at Live Showcase | 5 Oct 2025 |
👥 SayPro Contact for Support
- 📧 Email: professionals@saypro.org.za
- 💬 Live Chat: www.saypro.org.za
- 📞 Phone: +27 11 123 4567
- 🗓️ Rehearsal Bookings: Link provided to all finalists via email
Would you like:
- A presentation slide deck template (in PowerPoint or Google Slides)?
- A digital finalist showcase poster or certificate template?
- A run-of-show document for event facilitators?
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