Here’s a detailed SayPro Post-Event Monitoring & Evaluation (M&E) Report Template designed to help schools and partners systematically capture and analyze event outcomes:

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SayPro Post-Event Monitoring & Evaluation (M&E) Report

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1. Event Information

• Event Name:
• Event Date(s):
• Event Location:
• Hosting School(s):
• Event Coordinator(s):
• Contact Information:

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2. Event Objectives

• State the original objectives of the event:
  1.
  2.
  3.

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3. Event Summary

• Brief description of the event:
• Number of participants (students, teachers, community):
• Key activities conducted:

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4. Monitoring Data

Indicator	Target	Actual Outcome	Data Source	Comments
Participant attendance			Attendance sheets, sign-ins
Student engagement level			Observation, surveys
Sponsor participation			Sponsor reports
Safety incidents	0		Incident reports
Media coverage/social reach			Media clippings, social media

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5. Evaluation

• Successes:
  (Highlight what worked well and achievements relative to objectives.)
• Challenges:
  (Discuss any difficulties or barriers faced during the event.)
• Lessons Learned:
  (Identify improvements for future events.)

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6. Stakeholder Feedback Summary

• Participants:
  (Summary of feedback from students, teachers, and attendees.)
• Sponsors/Partners:
  (Feedback on partnership effectiveness and satisfaction.)

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7. Financial Summary

• Total Budget:
• Total Expenses:
• Sponsor Contributions:
• Notes on budget variances:

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8. Documentation Attached

• Event photos
• Attendance sheets
• Evaluation forms
• Sponsor acknowledgment letters
• Media coverage

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9. Recommendations for Future Events

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10. Report Prepared By

• Name:
• Role:
• Date:
• Signature:

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