Here’s a professional template outline for a SayPro Digital Portfolio of Event Media (Photos/Videos) to organize and present visual documentation of SayPro events:

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SayPro Digital Portfolio of Event Media

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1. Event Information

• Event Name:
• Event Date(s):
• Event Location:
• Hosting School(s):
• Event Coordinator(s):

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2. Media Summary

• Total Photos:
• Total Videos:
• Types of Media:
  (e.g., Event highlights, student performances, award ceremonies, behind-the-scenes)

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3. Media Access & Storage

• Digital Storage Location:
  (e.g., SayPro Cloud Drive folder link, shared drive URL)
• Access Permissions:
  (Who can view, download, or edit the media)
• File Naming Conventions:
  (e.g., EventName_Date_Description_Number)

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4. Media Catalog

File Name	Type	Description	Photographer/Videographer	Date Captured	Notes
EventName_20250510_Opening.jpg	Photo	Event opening ceremony	Jane Doe	2025-05-10	High resolution, no edits
EventName_20250510_Speech.mp4	Video	Keynote speech by principal	John Smith	2025-05-10	Edited version available
…	…	…	…	…	…

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5. Usage Rights & Permissions

• Confirm that all media usage complies with SayPro’s consent and privacy policies.
• Ensure parental/guardian consent is obtained for media featuring students.
• Note any copyright or attribution requirements for external photographers/videographers.

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6. Highlights & Featured Media

• [Embed or link to key photos/videos that showcase the event’s success and student achievements]

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7. Media Maintenance & Archiving

• Schedule for regular review and archival of event media.
• Guidelines for media retention and deletion as per SayPro policy.

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8. Prepared By

• Name:
• Role:
• Date:
• Signature:

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