SayPro Community Stakeholder Engagement Form

Here is the SayPro Community Stakeholder Engagement Form, designed to standardize how schools and coordinators document consultation and involvement of local stakeholders in high school events under the SCSPR-27 programme.

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📄 SayPro Community Stakeholder Engagement Form

SCSPR-27 High School Events Support Programme
Facilitated by: SayPro High Schools/Secondary School Strategic Partnerships Office
Version: 2025.1

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🏫 1. School Information

• School Name: ___________________________________________
• Event Title: _____________________________________________
• Event Date(s): ___________________________________________
• Event Coordinator Name: _________________________________
• Coordinator Contact (Email/Phone): ________________________

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🤝 2. Stakeholder Group Consulted

Stakeholder Type (✔)	Name of Stakeholder / Organization	Contact Person	Role in Event
☐ Parent Body
☐ School Governing Body (SGB)
☐ Local Municipality
☐ Local NGO / CBO
☐ Local Business
☐ Community Leaders
☐ Religious Institution
☐ Other: ____________

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🗣️ 3. Consultation Summary

• Date of Engagement: _________________________________
• Engagement Format (tick):
  ☐ Meeting (in-person)
  ☐ Virtual Session
  ☐ Written Correspondence
  ☐ Public Notice / Letter Drop
  ☐ Other: ___________________
• Topics Discussed:
  ☐ Event Objectives
  ☐ Community Involvement
  ☐ Safety & Risk Management
  ☐ Student Participation
  ☐ Sponsorship/Donations
  ☐ Venue or Logistics Support
  ☐ Media/Branding
  ☐ Feedback or Concerns
• Key Comments or Decisions from Stakeholders:

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📋 4. Follow-up Actions & Responsibilities

Action Item	Responsible Person	Due Date	Status

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✅ 5. Confirmation & Submission

I confirm that the information in this form is accurate and that relevant stakeholders have been meaningfully engaged.

Coordinator Signature: ______________________
Date: ______________________

SayPro Events Officer (Reviewer): ______________________
Date Received: ______________________

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📎 Attach Supporting Documents (optional)

• ☐ Attendance Register
• ☐ Meeting Minutes
• ☐ Letters or Emails
• ☐ Community Endorsement Letters

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