Document ID: SCDR-3-28
Competition Date: January 21, 2025
Subject: SayPro Development Quarterly School Choir Competition – Registration Form
The SayPro Registration Form is a key document for schools interested in participating in the SayPro Development Quarterly School Choir Competition. It collects essential information about the participating school, choir members, and their performance details. This form ensures that event organizers can manage registrations effectively, communicate with participants, and organize the event smoothly. Below is a detailed breakdown of the sections and the type of information the form will include.
1. School Details
The registration form will ask for general information about the participating school and choir, including:
1.1 School Name
- Required Field: Name of the participating school.
- Example: Green Valley High School
1.2 School Address
- Required Field: Full address of the school.
- Example: 1234 Elm Street, Springfield, IL, 62704
1.3 School Contact Information
- Required Field: School’s main phone number and email address.
- Example:
- Phone: (555) 123-4567
- Email: contact@greenvalleyhigh.edu
1.4 Choir Director’s Name
- Required Field: The name of the teacher or choir director overseeing the choir’s participation.
- Example: Ms. Emily Roberts
1.5 Choir Director’s Contact Information
- Required Field: The director’s phone number and email address.
- Example:
- Phone: (555) 765-4321
- Email: emily.roberts@greenvalleyhigh.edu
2. Choir Information
This section will gather information about the choir itself, including:
2.1 Choir Name
- Required Field: The name of the choir participating in the competition.
- Example: Green Valley High School Concert Choir
2.2 Number of Choir Members
- Required Field: Total number of students in the choir.
- Example: 25
2.3 Age Range of Participants
- Required Field: The age range of the choir members.
- Example: 14–18 years old
3. Performance Song Details
This section will gather details regarding the song choices for the choir’s performance, as well as the creative elements of the presentation.
3.1 Song 1 Title
- Required Field: Title of the first song the choir plans to perform.
- Example: “We Are the World” by Michael Jackson
3.2 Song 1 Composer/Arranger
- Required Field: The name of the composer or arranger of the song.
- Example: Michael Jackson, Lionel Richie
3.3 Song 1 Length
- Required Field: Duration of the performance for the first song in minutes and seconds.
- Example: 4 minutes 30 seconds
3.4 Song 2 Title (if applicable)
- Optional Field: If the choir intends to perform more than one song, they will provide the title of the second song.
- Example: “Lean on Me” by Bill Withers
3.5 Song 2 Composer/Arranger
- Optional Field: Composer or arranger of the second song.
- Example: Bill Withers
3.6 Song 2 Length
- Optional Field: Duration of the second performance in minutes and seconds.
- Example: 3 minutes 45 seconds
3.7 Additional Song Choices (if applicable)
- Optional Field: A space for additional songs if the choir plans to perform more than two songs.
- Example: “Hallelujah” by Leonard Cohen (4 minutes)
4. Performance Special Requests
This section allows choirs to submit any special requests related to their performance, such as equipment needs or stage arrangements.
4.1 Special Performance Requests
- Optional Field: Choirs can request specific equipment, such as microphones, music stands, or lighting preferences.
- Example: “We will need two wireless microphones for solo performances.”
4.2 Performance Requirements
- Optional Field: Any other requests or logistical needs related to their performance (e.g., specific stage setups, seating arrangements for choir members).
- Example: “We need four chairs on stage for soloists.”
5. Consent and Agreement
This section ensures that participants understand and agree to the competition’s terms and conditions.
5.1 Consent for Photography/Recording
- Required Field: Agreement for the choir’s performance to be photographed or recorded for future promotional or marketing purposes.
- Example: “I hereby consent to SayPro recording and using our choir’s performance photos and videos for marketing and promotional activities.”
5.2 Acknowledgment of Rules
- Required Field: A checkbox to confirm that the choir and its participants have read and agreed to the competition’s rules, including eligibility, submission guidelines, and judging criteria.
- Example: “By submitting this form, we acknowledge that we have read and agreed to the terms and conditions outlined for the SayPro Development Quarterly School Choir Competition.”
5.3 Signature of Choir Director
- Required Field: Signature of the choir director, confirming the submission of the registration and agreeing to the terms.
- Example: Signature line for Ms. Emily Roberts
5.4 Date of Submission
- Required Field: The date when the registration form is being submitted.
- Example: January 10, 2025
6. Submission Instructions
- Choir directors must ensure that the registration form is fully completed and submitted by the provided deadline (January 15, 2025).
- The completed form can be submitted via the SayPro competition platform or sent to the official competition email address at choircomp@SayPro.com.
- If there are any issues with the form submission, the event organizers are available to assist via the provided contact information.
Conclusion
The SayPro Registration Form is a vital tool for ensuring the smooth operation of the Development Quarterly School Choir Competition. It allows organizers to collect all necessary participant information, ensuring each school’s participation is well-documented and planned. By gathering specific details on the performance song list, choir members, and special requests, the event organizers can manage logistics and ensure that the competition runs efficiently, offering a professional and well-coordinated experience for all involved.
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