SayPro User Engagement Metrics Template
The SayPro User Engagement Metrics template is a tool to track and evaluate the participation and engagement of schools and prefects in the “Foundations of Effective Leadership” workshop. This template helps monitor how many schools and prefects are registering, how actively they are participating in live and recorded sessions, and provides insights for improving future workshops.
SayPro User Engagement Metrics
1. Registration Metrics
Track the number of schools and prefects who have registered for the workshop:
- Total Number of Schools Registered:
- [Enter total number of schools registered]
- Total Number of Prefects Registered:
- [Enter total number of prefects registered]
- Schools Registration Breakdown:
- School Name 1: [Enter number of prefects registered]
- School Name 2: [Enter number of prefects registered]
- School Name 3: [Enter number of prefects registered]
- [Continue for each school registered]
- Prefect Registration Breakdown by Role:
- Head Prefects: [Enter number of head prefects registered]
- Deputy Prefects: [Enter number of deputy prefects registered]
- Other Prefect Roles: [Enter number of other prefect roles registered]
2. Participation Metrics
Track the engagement and participation levels in both live and recorded sessions.
- Live Session Participation:
- Total Number of Live Sessions Conducted:
- [Enter total number of live sessions held]
- Average Number of Prefects Attending Live Sessions:
- [Enter the average attendance for live sessions]
- Highest Number of Attendees in a Single Live Session:
- [Enter the highest attendance for any session]
- Percentage of Prefects Attending Live Sessions:
- [Calculate percentage of registered prefects attending live sessions: (Number of attendees / Total number of prefects registered) * 100]
- Total Number of Live Sessions Conducted:
- Recorded Session Participation:
- Total Number of Recorded Sessions Available:
- [Enter total number of recorded sessions]
- Average Number of Prefects Watching Recorded Sessions:
- [Enter the average viewership for recorded sessions]
- Highest Number of Views on a Single Recorded Session:
- [Enter the highest number of views on any recorded session]
- Percentage of Prefects Watching Recorded Sessions:
- [Calculate percentage of registered prefects watching recorded sessions: (Number of views / Total number of prefects registered) * 100]
- Total Number of Recorded Sessions Available:
3. Engagement by School
Track how each school is engaging with the workshop’s sessions:
- School Participation Breakdown (Live Sessions):
- School Name 1: [Enter number of prefects attending live sessions]
- School Name 2: [Enter number of prefects attending live sessions]
- School Name 3: [Enter number of prefects attending live sessions]
- [Continue for each school registered]
- School Participation Breakdown (Recorded Sessions):
- School Name 1: [Enter number of prefects watching recorded sessions]
- School Name 2: [Enter number of prefects watching recorded sessions]
- School Name 3: [Enter number of prefects watching recorded sessions]
- [Continue for each school registered]
4. Activity Completion Rates
Track the completion rates for any activities or assignments that prefects are required to complete.
- Total Number of Activities Assigned:
- [Enter the total number of activities given throughout the workshop]
- Completion Rate for Activities:
- Percentage of Prefects Completing Activities:
- [Calculate percentage of registered prefects completing activities: (Number of completed activities / Total number of prefects registered) * 100]
- Percentage of Prefects Completing Activities:
- Activity Breakdown:
- Activity 1 (e.g., Leadership Goal-Setting Template): [Enter number of prefects who completed this activity]
- Activity 2 (e.g., Leadership Reflection): [Enter number of prefects who completed this activity]
- [Continue for each activity assigned]
5. Engagement Trends Over Time
Track engagement trends throughout the duration of the workshop to assess how participation evolves:
- Week 1 Participation (Live Sessions):
- Number of Prefects Attending Live Sessions: [Enter number]
- Percentage of Total Registered: [Enter percentage]
- Week 1 Participation (Recorded Sessions):
- Number of Prefects Watching Recorded Sessions: [Enter number]
- Percentage of Total Registered: [Enter percentage]
- Week 2 Participation (Live Sessions):
- Number of Prefects Attending Live Sessions: [Enter number]
- Percentage of Total Registered: [Enter percentage]
- Week 2 Participation (Recorded Sessions):
- Number of Prefects Watching Recorded Sessions: [Enter number]
- Percentage of Total Registered: [Enter percentage]
- [Continue tracking weekly trends as necessary]
6. Feedback and Engagement Quality
Collect feedback to assess the quality of engagement during sessions and workshops:
- Average Satisfaction Rating for Live Sessions:
- [Enter the average rating from participant surveys (1-5 scale)]
- Average Satisfaction Rating for Recorded Sessions:
- [Enter the average rating from participant surveys (1-5 scale)]
- Common Engagement Challenges:
- [Open-ended response or list common challenges faced by prefects (e.g., technical difficulties, lack of time, etc.)]
- Suggestions for Improving Engagement:
- [Open-ended response or list suggestions for improvement (e.g., more interactive activities, more frequent check-ins with mentors, etc.)]
7. Overall Engagement Analysis
Summarize the overall engagement of the workshop:
- Total Number of Prefects Engaged (Live + Recorded):
- [Enter the total number of unique prefects who engaged with either live or recorded sessions]
- Overall Engagement Rate:
- [Calculate the overall engagement rate: (Number of engaged prefects / Total number of prefects registered) * 100]
- Engagement by School (Overall):
- School Name 1: [Enter the overall engagement percentage for this school]
- School Name 2: [Enter the overall engagement percentage for this school]
- School Name 3: [Enter the overall engagement percentage for this school]
- [Continue for each school]
- Key Takeaways:
- [Open-ended summary of insights, such as schools with high engagement, prefects who are excelling, or areas needing improvement]
Conclusion and Insights
This SayPro User Engagement Metrics template allows us to evaluate the success of the leadership workshop by tracking the registration, participation, and engagement of both schools and prefects. By using these insights, we can continually improve the delivery of future workshops and ensure that the leadership principles taught are effectively reaching all participants.
Benefits of the SayPro User Engagement Metrics:
- Quantifiable Insights: Tracks participant behavior and involvement across multiple metrics, helping to assess engagement levels.
- Improvement Focus: Helps identify areas where engagement may be lacking, enabling adjustments to improve participation.
- School-Specific Engagement: Allows for tailored support for schools that may require additional resources or attention.
- Long-Term Monitoring: Provides ongoing data that can be tracked over time to assess trends in engagement and effectiveness.
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