SayPro Program Manager: The Program Manager will be responsible for overseeing the entire leadership training workshop

SayPro Program Manager Role Overview

The SayPro Program Manager will play a critical leadership role in ensuring the success of the SayPro January Private Schools Prefects Support and Management Leadership Training Workshop and its continuation with the February SCDR School workshop. The Program Manager will be responsible for overseeing the entire process of planning, coordination, and execution, ensuring that the leadership training workshops are seamless, impactful, and aligned with the goals and values of SayPro and the participating institutions.

Key Responsibilities:

1. Program Coordination:
   • Collaborating with Facilitators and Mentors: The Program Manager will be the key point of contact for all facilitators and mentors involved in the training. This includes scheduling regular check-ins, confirming the availability and readiness of training content, and ensuring facilitators have the necessary resources to deliver their sessions.
   • Liaising with Participants: The Program Manager will communicate with participants before, during, and after the workshops, ensuring they understand the program schedule, objectives, and any required preparation or materials.
   • Aligning with Stakeholders: The Program Manager will work closely with the SayPro team, school administrators, and any other stakeholders to ensure the workshop content is tailored to the specific needs and expectations of the schools, and aligns with broader leadership goals.
2. Operational Oversight:
   • Managing Workshop Logistics: This includes organizing the schedule, virtual platform management (SayPro platform), ensuring smooth technical operation, providing participant access to materials, and managing virtual spaces for each session.
   • Troubleshooting Issues: In case of any technical issues or disruptions, the Program Manager will address and resolve them promptly, ensuring minimal disruption to the flow of the training.
   • Tracking Attendance and Engagement: Monitoring participant attendance, engagement, and participation during the sessions, and following up with individuals who may need extra support or encouragement.
3. Content Quality and Alignment:
   • Ensuring Content Alignment: The Program Manager will work closely with facilitators to ensure all training materials and workshops are aligned with the overarching goal of building “Foundations of Effective Leadership.” This includes reviewing content for accuracy, relevance, and engagement to ensure the program is dynamic and impactful.
   • Evaluating Program Effectiveness: The Program Manager will track the effectiveness of the workshop through participant feedback, mentor assessments, and self-reflections. They will also analyze post-workshop evaluations to measure the outcomes against the workshop’s stated goals.
   • Continuous Improvement: Based on feedback and evaluation data, the Program Manager will identify areas for improvement and collaborate with the SayPro team to refine and enhance future training workshops. This will include updating content, adjusting the delivery format, or incorporating new methodologies for deeper engagement and learning.
4. Participant Support:
   • Providing Ongoing Support: The Program Manager will ensure that participants receive the necessary support throughout the program. This includes addressing queries, providing clarification on content, and offering guidance on their leadership development journey.
   • Fostering a Collaborative Environment: Encouraging interaction among participants, mentors, and facilitators, creating a collaborative learning environment where everyone can share insights, challenges, and successes.
   • Post-Training Follow-Up: After the completion of each session, the Program Manager will ensure that participants receive additional materials or post-workshop assignments to reinforce learning. They will also follow up to gather feedback for future improvements.
5. Reporting and Documentation:
   • Providing Regular Updates: The Program Manager will deliver regular status reports to stakeholders, summarizing workshop progress, participant engagement, and any challenges or successes encountered.
   • Documenting Key Learnings: The Program Manager will ensure that key insights, best practices, and takeaways from the workshop are documented and shared with the team to improve future programs. This could include creating summary reports, workshops summaries, or gathering qualitative feedback from mentors and facilitators.
6. SCDR School Workshop Management (February):
   • Tailoring the Workshop for SCDR School: While maintaining the core elements of the leadership training program, the Program Manager will ensure that content and approach are customized to meet the unique needs and objectives of the February SCDR School cohort.
   • Facilitating Smooth Transition: As the January workshop concludes, the Program Manager will work towards a smooth transition into the February session, ensuring the continuity of learning, adapting to feedback, and addressing any logistical or content changes specific to the new cohort.

Skills and Qualifications:

• Proven Experience: Prior experience in program management, particularly within educational settings, is required. Experience with leadership training or workshops will be a significant asset.
• Excellent Communication: Strong written and verbal communication skills to coordinate with multiple stakeholders (facilitators, mentors, participants, and administrators).
• Strong Organizational Skills: The Program Manager must be highly organized, detail-oriented, and able to manage multiple tasks simultaneously to ensure the program runs smoothly.
• Problem-Solving Ability: Ability to identify issues quickly and take appropriate action to resolve them with minimal disruption.
• Technology Proficiency: Familiarity with the SayPro platform and other relevant virtual learning tools, as well as troubleshooting common technical issues.
• Leadership and Interpersonal Skills: Ability to lead a diverse team, manage relationships, and provide support and mentorship to participants as they grow in their leadership journey.

Program Manager Success Metrics:

• Participant Satisfaction: High satisfaction scores in post-workshop evaluations.
• Engagement Levels: Active participation and engagement throughout the workshops.
• Achievement of Learning Outcomes: The degree to which the participants demonstrate increased leadership competencies and skills after the workshop.
• Timely Program Execution: Successful delivery of the training within the planned schedule and budget.

By successfully managing the SayPro January Private Schools Prefects Support and Management Leadership Training Workshop and transitioning smoothly into the February SCDR School session, the Program Manager will play a crucial role in shaping the future leaders within the educational sector, ensuring they are equipped with the tools and insights necessary for effective leadership.