Here is the SayPro Safety & Child Protection Event Checklist, designed to ensure that all high school events under the SCSPR-27 Programme uphold the highest standards of safety, ethical compliance, and child protection:
For Use in Planning and Executing High School Events – SCSPR-27 Programme Department: SayPro High Schools/Secondary School Strategic Partnerships Office Version: 2025.1
🧒🏽 1. Child Protection Protocols
Requirement
Completed (✔/✘)
Notes / Comments
All staff and volunteers cleared through child protection screening (e.g., background checks)
Child safeguarding training conducted for event coordinators and adult participants
Code of conduct distributed to all adults interacting with learners
Clearly marked and supervised child-friendly zones
Emergency contact details for all student participants collected and stored securely
Consent forms signed by parent/guardian for all underage participants
🛡️ 2. Safety Planning & Emergency Preparedness
Requirement
Completed (✔/✘)
Notes / Comments
Venue safety inspection completed prior to event
First aid station identified and staffed
Evacuation plan developed and communicated
On-site security/monitoring personnel briefed
Weather contingency plan (for outdoor events) in place
Hazardous equipment (if any) stored and monitored
📢 3. Communication & Supervision
Requirement
Completed (✔/✘)
Notes / Comments
Student-to-adult supervision ratio meets required standard (e.g., 10:1)
All supervisors and staff have visible ID or uniforms
Learners briefed on behavioral expectations and safety rules
Lost-child procedure established and communicated
Public announcement system tested and available
🧾 4. Documentation & Compliance
Requirement
Completed (✔/✘)
Notes / Comments
Event Risk Assessment Form completed and submitted to SayPro
Child Protection Agreement signed by all participating adults
Copies of insurance coverage or indemnity available
Media release consent forms collected for all students appearing in photos/videos
Incident logbook available at the event site
📍 5. Post-Event Review
Requirement
Completed (✔/✘)
Notes / Comments
Any incidents or safety concerns logged and reported to SayPro
Feedback from learners and adults collected regarding safety and comfort
Safety outcomes documented in post-event M&E report
🖊️ Sign-Off & Confirmation
Event Title: ___________________________________________ School Name: ___________________________________________ Coordinator Name & Signature: ___________________________ Date: ___________________
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