Here is a comprehensive SayPro Event Planning & Execution Framework designed for use under the SCSPR-27 Programme to standardize, streamline, and support high school event implementation across all SayPro-affiliated schools:
✅ SayPro Event Planning & Execution Framework
Empowering Schools to Deliver High-Impact Events Through Structured Support & Strategic Partnerships
🎯 Framework Objectives
- Ensure consistency, quality, and accountability in school events
- Provide a step-by-step structure for planning, execution, monitoring, and evaluation
- Support schools with tools, templates, and training under the SayPro SCSPR-27 Event Support Programme
- Strengthen partnerships between schools, sponsors, communities, and education departments
🧱 Framework Structure
| Phase | Focus Area | Key Actions | Tools & Resources |
|---|---|---|---|
| 1. Preparation | Event Strategy & Planning | – Define objectives & event type- Assign roles (school, SayPro, partners)- Draft initial proposal | ✅ Event Proposal Template✅ SayPro Planning Interface |
| 2. Development | Sponsorship & Logistics | – Secure venue, logistics & permissions- Engage sponsors via matchmaking- Finalize programme & branding | ✅ Budget Template✅ Sponsorship Agreement✅ Event Checklist |
| 3. Compliance | Risk, Safety & Inclusivity | – Conduct risk assessment- Ensure student consent & insurance- Comply with ethical and legal standards | ✅ Event Safety & Risk Form✅ Participation Consent Forms |
| 4. Execution | Event Delivery | – Implement event plan- Ensure live monitoring- Capture media & participation data | ✅ SayPro Event Logbook✅ Media Capture Guide |
| 5. Evaluation | Impact Measurement | – Collect post-event data- Submit M&E Report- Gather stakeholder feedback | ✅ M&E Report Template✅ Feedback Survey Tool |
| 6. Reporting | Accountability & Learning | – Archive photos, videos, reports- Share lessons learned- Contribute to best-practices guide | ✅ Digital Portfolio Upload✅ Reporting Dashboard |
🔄 Core Roles & Responsibilities
| Role | Responsibility |
|---|---|
| School Coordinator | Leads event planning, liaises with SayPro, ensures compliance |
| SayPro High School Events Officer | Provides tools, templates, training, and coordination support |
| Strategic Partnerships Officer | Facilitates sponsor engagement and partnership alignment |
| Advice Desk (SCDR) | Monitors implementation, collects reports, and supports evaluation |
| Development Royalty Team | Oversees digital systems, quality control, and strategic learning |
🛠️ Integrated SayPro Tools
- 📄 SayPro Proposal & Budget Interface
- 🔐 SayPro Risk Management Module
- 🤝 SayPro Partnership Matchmaking System
- 📷 SayPro Event Media Portfolio Uploader
- 📊 SayPro M&E & Reporting Dashboard
📦 Framework Outputs
- ✅ High-quality, compliant school events
- ✅ Active sponsor and stakeholder participation
- ✅ Standardized event data and impact reports
- ✅ Contributions to SayPro’s Best-Practices Knowledge Base
Leave a Reply