Here’s a structured plan and detailed outline for SayPro to publish a digital best-practices guide for high school event planning, aligned with the SCSPR-27 Event Support Programme:
✅ SayPro Digital Guide: High School Event Planning Best Practices
🎯 Objective:
To develop and publish a comprehensive, user-friendly Digital Best-Practices Guide that empowers school coordinators and partners to plan, execute, and evaluate high-impact school events using SayPro’s systems and tools.
🛠️ Development & Publication Plan
| Step | Action | Responsible Team | Timeline |
|---|---|---|---|
| 1 | Outline structure & content pillars | SayPro Advice Desk (SCDR) | Week 1 |
| 2 | Draft sections with input from schools & partners | Strategic Partnerships Royalty + Event Officers | Week 2 |
| 3 | Review and edit full document | SayPro Editorial Team | Week 3 |
| 4 | Design interactive digital version | SayPro Design Studio | Week 4 |
| 5 | Publish on SayPro Website & Portal | SayPro Web Team | Week 5 |
| 6 | Distribute to schools and stakeholders | Communications & Outreach | Week 5–6 |
📘 Digital Guide – Suggested Structure
📖 Section 1: Introduction
- About SayPro & SCSPR-27
- Purpose of the Guide
- Who Should Use This Guide
🗂️ Section 2: Event Planning Foundations
- Types of Events (e.g., Sports Day, Career Fair, STEM Expo)
- Event Goals & Alignment with School Strategy
- Roles of School Coordinators & SayPro Support
🧰 Section 3: Planning Tools & Templates
- Event Proposal Template
- Budget Planning Tool
- Task Timeline Planner
- Venue & Logistics Checklist
🤝 Section 4: Stakeholder Engagement
- Working with Local Partners & Sponsors
- Ethical Sponsorship Guide
- Communication & Branding Guidelines
🔐 Section 5: Safety, Risk & Compliance
- Risk Assessment Template
- Safety Protocols for Large Events
- Student Participation & Consent
📊 Section 6: Monitoring, Reporting & Evaluation
- Post-Event Reporting Checklist
- M&E Template (with indicators)
- Feedback Survey Design
- Digital Portfolio Submission Tips
🌍 Section 7: SayPro Digital Tools Overview
- Planning Interface Walkthrough
- Matchmaking Platform Guide
- Event Logbook Usage
- Uploading Reports & Media
🏅 Section 8: Case Studies & Best Practices
- Profiles of 3 Successful Events
- Quotes from Coordinators & Students
- Lessons Learned & Recommendations
💻 Publication Details
- Format: Interactive PDF + Embedded Web Version
- Access: Available via SayPro Website (Public) + SayPro Portal (Coordinator Dashboard)
- Design Features:
- Searchable sections
- Clickable templates & download links
- Embedded media examples
- Contact form for feedback
📦 Outputs
- ✅ Published Best-Practices Guide
- ✅ Announcement email to all school coordinators
- ✅ Featured on SayPro Portal & Social Media
- ✅ Integrated into onboarding toolkit
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