Certainly! Here’s a structured action framework for SayPro to support the planning and execution of at least 5 major school events under the SCSPR-27 Event Support Programme:
✅ SayPro Support Plan: Execution of 5 Major School Events
🎯 Goal:
Support the planning, coordination, and delivery of at least five (5) impactful high school events in partnership with SayPro-registered schools.
🛠️ Event Types to be Covered:
- Sports Day
- Career Guidance & College Prep Fair
- Cultural Show / Heritage Celebration
- Debate & Public Speaking Competition
- STEM Expo (Science, Technology, Engineering, Mathematics)
📅 Step-by-Step Execution Timeline
| Phase | Action | Timeline | Responsible Unit |
|---|---|---|---|
| 1. Planning | Identify 5 schools & assign event types | Week 1–2 | SCSPR-27 Coordination Desk |
| 2. Coordination | Meet with coordinators via SayPro Portal | Week 2–3 | SayPro High School Events Office |
| 3. Proposal & Budgeting | Guide schools through SayPro Event Proposal Tool | Week 3–4 | Development Royalty Team |
| 4. Partnership | Match events with sponsors & local stakeholders | Week 4–5 | SayPro Strategic Partnerships Royalty |
| 5. Execution | Host events with support from SayPro toolkit & media team | Week 5–8 | School & Regional Officers |
| 6. Evaluation | Collect reports, media, and surveys | Week 9–10 | SayPro Advice Desk (SCDR) |
📋 School Event Support Package Includes:
- Digital Planning Template & Budget Tool
- Training on Event Safety & Participation Standards
- Access to SayPro’s Online Reporting Dashboard
- Branding & Promotional Materials
- Volunteer & Media Coordination Guidelines
- Sponsor Matching & Ethics Training
- Event Evaluation Forms & Logbook Templates
📝 Sample School Event Tracker
| Event Type | Host School | Date | SayPro Officer | Status | Notes |
|---|---|---|---|---|---|
| Sports Day | Horizon High School | 2025-06-15 | Ms. L. Thabile | Planning | Field setup pending |
| Career Day | Central Springs Secondary | 2025-07-03 | Mr. D. Zulu | Confirmed | Sponsored by XYZ Careers Group |
| Cultural Show | Maplewood Comprehensive | 2025-07-22 | Ms. R. Mofokeng | Scheduled | Collaboration with local artists |
| Debate Competition | Neftalopolis High | 2025-08-10 | Ms. S. Nkosi | Planning | Judges needed |
| STEM Expo | Lakeside Technical School | 2025-08-25 | Mr. B. Maluleke | Proposed | Venue review scheduled |
📦 Key Deliverables for Each Event
- ✅ Approved Event Proposal
- ✅ Partner/Sponsor Agreement
- ✅ SayPro Event Safety Form
- ✅ Digital Portfolio (Photos/Videos)
- ✅ Post-Event M&E Report
- ✅ Feedback & Participation Summary
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