Certainly! Here’s a detailed SayPro Event Safety & Participation Risk Assessment Form template you can use to evaluate and manage risks related to high school events:

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SayPro Event Safety & Participation Risk Assessment Form

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1. Event Information

• Event Name:
• Event Date(s):
• Event Location:
• Organizing School(s):
• Event Coordinator(s):
• Contact Information:

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2. Risk Assessment Overview

Risk Factor	Description	Likelihood (Low/Medium/High)	Impact (Low/Medium/High)	Mitigation Measures	Responsible Person
Venue Safety	Structural hazards, accessibility
Crowd Management	Overcrowding, supervision
Emergency Preparedness	Fire, medical emergencies, evacuation plan
Health & Hygiene	Sanitation, food safety, COVID-19 protocols
Participant Behavior	Bullying, harassment, inclusivity concerns
Equipment Safety	Electrical, stage, sports equipment
Transportation & Travel	Safe transport to/from event
Weather Conditions	Outdoor event risks
Sponsorship Compliance	Ethical sponsorship adherence
Other Risks

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3. Student Participation Standards

• Are students informed of event rules and safety protocols?
  ☐ Yes ☐ No
• Is there a plan to ensure inclusive participation (gender, ability, background)?
  ☐ Yes ☐ No
• Are consent forms/parental permissions collected where necessary?
  ☐ Yes ☐ No
• Is student privacy protected in all documentation and media?
  ☐ Yes ☐ No

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4. Emergency Contacts

Role/Title	Name	Phone Number	Alternate Contact
Event Coordinator
School Safety Officer
Local Emergency Services
Medical Support

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5. Sign-off

I confirm that the above risks have been assessed, mitigation strategies planned, and student participation standards met to the best of my knowledge.

• Event Coordinator Name:
• Signature:
• Date:
• School Safety Officer Name:
• Signature:
• Date:

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