SayPro Collect and upload post-event evaluation forms and reports on the SayPro portal.

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SayPro Post-Event Data Collection & Reporting Process

Title:
Collecting and Uploading Post-Event Evaluation Forms and Reports on the SayPro Portal

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Overview

To ensure continuous improvement and transparent impact measurement, SayPro requires that all high schools and event coordinators collect and submit post-event evaluation forms and detailed reports using the SayPro digital portal. This process standardizes feedback collection and reporting to support data-driven decision making and stakeholder accountability.

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Objective

To establish a clear, consistent process for:

• Gathering comprehensive post-event feedback from participants, organizers, and partners.
• Uploading evaluation data and reports promptly and accurately into the SayPro portal.
• Enabling centralized access to evaluation outcomes for program monitoring and strategic analysis.

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Key Steps

1. Post-Event Evaluation Collection
   • Distribute standardized digital or paper evaluation forms to students, educators, sponsors, and community members.
   • Collect qualitative and quantitative feedback on event effectiveness, logistics, participation, and impact.
2. Report Compilation
   • Prepare a comprehensive post-event report summarizing key findings, lessons learned, attendance data, and sponsor acknowledgments.
   • Use SayPro report templates to ensure uniformity and completeness.
3. Uploading to SayPro Portal
   • Access the SayPro event management system via the secure portal.
   • Upload completed evaluation forms and reports in the designated event folder or dashboard section.
   • Confirm submission with the system’s receipt acknowledgment feature.
4. Follow-up and Quality Assurance
   • SayPro Advice Desk Officers review submissions for completeness and request clarifications if needed.
   • Provide feedback to schools for improving future data collection and reporting practices.

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Expected Outcomes

• Accurate and timely capture of event impact data.
• Enhanced ability to monitor program effectiveness and inform future event planning.
• Increased transparency and accountability to sponsors and stakeholders.
• Creation of a rich data repository for long-term analysis and reporting.

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Conclusion

The collection and uploading of post-event evaluations and reports via the SayPro portal is a vital step in SayPro’s commitment to continuous learning and measurable impact. This process empowers schools and partners to reflect on successes, address challenges, and celebrate achievements with evidence-backed insights.

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